body and the faculty are involved in creating and maintaining the
educational environment in the School of Nursing. Guidelines are
designed to foster the development of individual responsibility
and accountability. Students are expected to comply with the existing
rules and regulations contained in the Student Handbook.
The School of Nursing is
an air-conditioned smoke-free five-story complex completed in 1968. The
a student lounge, classrooms, skills/assessment laboratories, library,
exercise facilities, and recreational areas.
Vending machines are located on the ground floor of the
Hospital. An exercise room funded by the Trinity Heath System
Auxiliary is located adjacent to the gymnasium on the first floor.
Membership to Trinity/YMCA is available at the student rate. Spacious classrooms
with wireless internet accessibility are located on the ground floor
of the Academic Wing.
laboratory is located on the first floor of the School complex. The
Laboratory consists of 13 spacious practice rooms, two conference
areas, restroom, and storage areas. It is well-equipped with
simulators, models, and materials for instruction. The rooms are
provisional for group or individual instruction/remediation.
The Health Sciences Library, located on the ground floor, contains
textbooks, periodicals, and
internet and Hospital intranet access computers. Library holdings/resources are
supplemented via cooperative endeavors with other educational
research and/or clinical facilities. Faculty and administrative
offices are located on the first floor.
The School of Nursing is connected to Trinity Medical Center
East via an enclosed corridor. Hospital Security makes scheduled
rounds throughout the School complex. All entrances to, and exits from the
School are locked after published School hours on weekends and
holidays. The School of Nursing receptionist is on duty
Monday through Friday 7:30 - 4:00 PM.
The Main and
Southwest entrances of Trinity Medical Center East are constructed
to provide access to the hospital and school for the physically
handicapped. The Southwest entrance provides the most immediate
access to the school complex. Parking for the handicapped is provided.
services are supervised by the Trinity Health System Employee Health
health requirements include:
inventory and a physical examination.
Required Immunizations: Mumps, Measles, Rubella
(X2), Hepatitis B and/or
serological evidence of immunity is required as well as evidence of
Varicella immunization or history of disease.
Two-step Mantoux and/or chest x-ray
if responsive to Mantoux.
Completion of a
latex sensitivity questionnaire.
Urine Drug Screen.
of the Essential Functions and Abilities of a Nursing Student Form.
encourages a dental examination prior to admission. The School
recommends a dental examination every six months.
are recommended to have their eyes examined prior to entering
the program. Scheduled periodic examinations are recommended.
It is the
responsibility of students who are latex sensitive to inform their
clinical instructor each semester/session of their latex
needs. Reasonable accommodations will be made to meet the
student's needs. Special gloves are provided for
students with latex sensitivity.
reactions occur (i.e. rash, respiratory problems, etc.) it is the
responsibility of the students to follow up with their own physician.
year students will follow the guidelines established by
the Student Services/Integrity Committee in accordance with the
Trinity Employee Health Coordinator. Prior to the beginning of
the second year, the student is responsible for completion of a
Health Assessment and a one-step Mantoux or a review of signs
and symptoms of tuberculosis for positive responders. A Tdap
vaccine is recommended if a student is older than 19 years old,
had last dose of Tetanus more than 5 years ago, and is not
pregnant. Students must
submit documentation of their post-entrance health requirements
to the school of Nursing Receptionist by Aug. 1 of each year. It
is recommended that the student participate in the annual
influenza inoculation program which is provided by the Hospital
free of charge. The School of Nursing/Hospital complies with the
current OSHA regulations regarding blood borne pathogens. Updated information is provided annually for incoming
and enrolled students.
It is recommended
that some type of hospitalization insurance be maintained by the
student while enrolled in the program. The cost of pre-enrollment
and enrollment health requirements is the responsibility of the
responsible for expenses incurred during illness, i.e.,
hospitalization and/or doctor fees/diagnostic tests, emergency care,
medications, treatments, prosthetics and/or supplies.
hour emergency service is provided at Trinity Medical Center West
on a fee for service basis. The School does not have facilities/personnel
to provide constant monitoring of students with serious health problems.
Therefore, students are encouraged to seek the advice of their physician
concerning hospitalization or recuperation at home. A student whose
health requires ongoing medical supervision and/or hospitalization
is responsible for notifying the Director of the School. The School
reserves the right to request the student to leave the premises. A physicians
written permission for the student to continue/resume all class/clinical
responsibilities must also be submitted to the Director. The purpose
for requiring a physicians release is to protect the student
from assuming responsibilities which could be hazardous to his/her mental/physical
In case of
illness and/or accidents incurred while on School premises or at a
clinical experience facility/agency, any emergency or on-going care
received as a result of such illness and/or accident is the
student's financial responsibility.
prohibits the possession, use, sale, or distribution of alcohol,
illegal drugs, and/or dangerous substances. The School has the
right to dismiss any student found to be involved in these
prohibited activities. Any individual who has violated any state
or federal law in regards to alcohol or drugs will be referred
to the appropriate law enforcement agency.
policies and procedures regarding the use of alcohol and drugs
are contained in the policy on the Prevention of Substance
Abuse. The Program for the Prevention of Substance Abuse
provides standards of conduct that clearly prohibit the unlawful
possession, use, or distribution of drugs and alcohol by
students and employees on the institution's property or any part
of the institution's activities. It also contains a description
of the health risks associated with the use of illicit drugs and
the abuse of alcohol, as well as a description of drug and
alcohol counseling, treatment, or rehabilitation programs that
are available to students and employees. It informs students and
employees of the School's/Hospital's position on the abuse of
illicit drugs and alcohol and advises them of the consequences.
Additionally, it provides guidelines for faculty in dealing with
problems of substance abuse which interfere with the student
nurse's performance in the clinical or classroom areas, and pose
a threat to the safety and welfare of the public.
accepts its responsibility to assist the student in recognizing
substance dependence and views substance abuse as preventable
and treatable. The School supports the student's right to
confidentiality in all matters dealing with suspected substance
abuse. Those students who are experiencing problems due to
substance abuse are referred to appropriate counseling or
Program for Prevention of Substance Abuse is reviewed with
students and employees during orientation. Each student and
employee has online access to the School's Program for the
Prevention of Substance Abuse. In addition, copies of the
School's Program for the Prevention of Substance Abuse are
maintained in the Trinity Health System Health Science Library
and in the Office of Student Affairs.
Faculty of Trinity Health System School of Nursing support the
Rehabilitation Act of 1973 and the Americans with Disabilities
Act of 1990 and its application to individuals who are HIV
positive. Accordingly, the School may not discriminate
against any individual based on the perception that the person
is HIV infected, in a category of persons at risk of HIV, or
because he/she is caring for a person in one of the
aforementioned categories. Each student reviews the School's Policy on AIDS
and has access to the policy on the School's website.
The Student Right-to-Know
and Jeanne Clery Disclosure of Campus Security Policy and Campus Crime
Statistics Act (originally the Campus Security Act)
and the Higher Education Opportunity Act.
with the Crime Awareness and Campus Security Act of 1990, as amended
in 1998, the campus crime statistics are disclosed at the end of
the catalog as required by law. The Policy/Report and Campus Crime Statistics
are shared annually with students, employees, and prospective students
upon request. Copies are maintained in the Office of Student Affairs.
Campus Security Statistics for the School can be viewed online at
the OPE Campus Security Statistics Website at
students can find law enforcement agency information concerning
registered sex offenders by calling
the Jefferson County Sheriff's office at 740-283-8600 or by visiting
accordance with Title IX of the Education amendments of 1972,
Trinity Health System School of Nursing will not tolerate
conduct by any person, which constitutes sexual harassment,
including sexual violence of any student/employee. For the
purpose of this policy, sexual harassment/violence must be
sufficiently severe, persistent, or pervasive that it adversely
affects a student's education or creates a hostile or abusive
educational environment. The Sexual Harassment/Violence Policy
is reviewed at Orientation each fall and is accessible on the
In accordance with Section 504 of the Rehabilitation Act of 1973 and
Title II of the American With Disabilities Act of 1990, which are
enforced by the Office of Civil Rights, Trinity Health System School
of Nursing will not tolerate disability harassment of any student by
other students or school employees. The Disability Harassment Policy
is reviewed at Orientation each fall and is accessible on the
Students with Disabilities
accordance with the Americans with Disabilities Act (1990) the
Trinity Health System School of Nursing will provide reasonable
accommodations for qualified students with disabilities. For a
more detailed description of this Act/Policy on Students with
Disabilities, refer to the Student Handbook. IT IS THE
RESPONSIBILITY OF THE STUDENT TO DISCLOSE THE DISABILITY.
Social Networking Policy
The purpose of
this policy is to provide guidelines to students, faculty, and
staff who engage in online social networking. Information
published on social media networks that has to do with any
aspect of the School/Hospital must comply with Trinity Health
System’s Non Disclosure Acknowledgement, HIPPA compliance, and
the School of Nursing’s Code of Conduct. This applies to
posts/comments on any social networking site.
System School of Nursing maintains that social networking is
strictly a personal activity and any participation in such will
be consistent with The American Nurses Association’s (ANA) Code
of Ethics, the Ohio board of Nursing and Trinity Health System’s core values.
in this policy, “social networking” means communicating with
others over the Internet for social purposes. Examples of
Social Media include, but are not limited to Facebook, Twitter,
YouTube, LinkedIn, Instagram, Pinterest, podcasts, blogs,
comment boards, virtual worlds, chat rooms and other
online group discussion forums or social networks. This
can also include media sites that are offered by television
networks, newspapers, and magazines.
for Personal/School Affiliated Social Networking
remember that social networking sites are in fact public forums.
This means that the information that is posted or shared can be
viewed by others. Please keep in mind these guidelines and
consider carefully when posting.
personal social networking sites, post/comments by students
involving the School/Hospital in any manner is prohibited. When posting on any
social networking site posts/comments should reflect the
personal views of the social networking member only, not
Trinity School of Nursing/Hospital. Tagging, check-ins or any comments reflecting
Trinity School of Nursing/Hospital are prohibited.
commenting on the School affiliated Facebook page, all
comments should be ethical, professional and accurate. The
Administrator reserves the right to delete any comment that
is deemed inappropriate.
Administrator is responsible for generating all posts on the
School affiliated Facebook page. Students will be permitted to comment only to
Posts/comments should be respectful and in good taste.
Negative or unprofessional posts/comments are unacceptable.
Post/comments should never directly or indirectly reflect
patients, diagnoses or any content related to patient care
or clinical experiences.
photos on the student's personal social networking site should be
posted on the School affiliated Facebook page will require a Consent or
Refusal to Photograph or Videotape.
which patients are identified or patient privacy and
confidentiality are breached are unacceptable.
exception of the School affiliated Facebook page, interaction between
current students and faculty/staff on personal social media
accounts is prohibited.
Questions/concerns are only to be addressed in proper,
approved channels of communication set forth by the School
except for social networking sites that have been developed
and are monitored by the site Administrator/School site.
are prohibited from accessing all social networking sites during
clinical or classroom time/lecture.
event that the student is no longer enrolled in the School,
the Administrator will remove the student from the School
affiliated Facebook page.
Administrator reserves the right to remove any student who
fails to abide by the guidelines for social networking.
of Nursing will not tolerate violations of the social
networking policy. All reports of such behavior will be
investigated. If activity on a social networking site is
considered an infraction of School policy, it will be handled
according to the disciplinary process. Violation of this
policy can result in disciplinary action ranging from written
reprimand to dismissal from the program.
personal counseling is available to students by the faculty and
administrative personnel. Professional services are available in
the health system and community. For the purpose of reference, a
current manual of local social
agencies is available in the Office of Student Affairs, the
Library, and in the hospital information/communication system (Meditech).
A complete description of the guidance program is found in the Student
believe the guidance program is based on the uniqueness of the
individual. The guidance
program offers opportunities to the student to identify options for
personal and intellectual growth and to be responsible for their
will be assigned an Academic Advisor upon entering the program.
2. A first meeting with the student is scheduled during the first
semester following the faculty presentation of the Study Skills
and Test Taking Strategy Workshop (mandatory student participation).
At the initial meeting, the students Study Habits Profile
Meetings are documented on the Academic Advisement
Student Progress Report.
3. The Academic
Advisor will meet with students at least once during the semester/session.
is the responsibility of the student to contact the advisor.
Failure to schedule appointments will be documented on
the Academic Advisement-Student Progress Report.
Academic Advisors will be available to meet with the
students during posted hours and by appointment as needed.
Advisor/student meetings may include discussion of:
Standardized Test Results
Intervention Program (NIP)
may refer students to:
Utilization of NCLEX Review textbooks/ CD ROM's
Utilization of instructional/tutorial/testing computer software
Utilization of stress relaxation techniques
Review of Textbooks on test-taking techniques i.e.
TestSuccess by Patricia Nugent or
Soar to Success by
Trinity Health System School
of Nursing incorporates career service opportunities into the
curriculum via a variety of methods. During the final course of the
program, N205 Transition to Professional Practice,
professional growth and accountability are augmented through a
preceptorship within Trinity Health System and through classroom
seminars. The seminars entail career-focused topics such as
educational advancement, resume writing, and job interviewing. Time
is allotted for shadowing and/or interviewing with a potential
Trinity Health System
recognizes student achievement with a recruitment luncheon at the
end of the last course. All students receive job listings offered by
Trinity Health System via Meditech, the Hospital's information
system. Other career opportunities are posted on the bulletin board
adjacent to the Student Lounge. The Employee Tuition Forgiveness
Scholarship/Loan Program is a career service opportunity leading to
job placement within the Health System.
Student of the Month
Trinity School of Nursing (TSON) recognizes our outstanding students
who exemplify behaviors reflective of the Core Values, Quality
Principles, Standards of Performance, Quality Improvement efforts,
and those who go above and beyond the call of duty. This continuing
recognition program is administered by the TSON Student Services
Committee. The procedures for eligibility, nomination, selection,
and recognition of students for the Student of the Month Program are
detailed within the Student Policies section of the Student
Hospital chapels are available for services. Students may
attend a local house of worship of their choice.
Student Handbook contains the rules and regulations governing
School life and use of facilities. Each student signs a Policy
Signature Sheet acknowledging access to the school catalog and
student handbook link @ www.trinityson.com.
Communication of Student
Students and Faculty have input into
policy development and revision. All new or revised policies are
communicated formally in writing or electronically to each student
as an addendum to the Student Handbook. Postings on student bulletin
boards and verbal presentations are informal means of dissemination
This process is
available to any student who has a disagreement concerning the
interpretation and/or the application of, or compliance with any
school policy or for allegations of dating violence, domestic
violence, sexual assault, or stalking. Matters which
can be pursued through this process include, but are not limited
to, equal opportunity, American’s with Disabilities Act, sexual
harassment/ violence, accommodations, probation, financial aid
procedures and grading practices.
grievance/appeal process is comprised of voluntary informal and
formal steps. It is the goal to resolve problems informally
whenever possible. The student is advised to discuss the concern
directly with the person with whom there is a disagreement. In
cases of sexual harassment or violence allegation, the student
is not required to discuss the allegation informally and has the
right to end the informal process at any time and proceed to the
formal stage of due process.
1. To initiate the
formal process, the student must contact the Coordinator of
Student Affairs within ten (10) business days of the incident and submit
written notification. This notification should include any
relevant documentation and requests for additional
attendees at hearing.
2. The Director of
Trinity Health System School of Nursing activates the
grievance/appeals committee which is comprised of the following;
a. The Director
and/or his or her designee
(nonvoting, acts as facilitator)
b. School of
Nursing Secretary (minutes)
faculty members (voting)
d, Student Service Committee representatives (voting) - only for
cases involving alleged sexual
harassment/violence. The student has the right to waive (in
writing) the participation of
his/her peers if
3. Within ten
(10) business days of the submission of the formal complaint,
the Director sets the date and time of the hearing.
4. The involved
parties in the allegation are notified in writing via certified
letter. Sufficient time will be allotted to insure preparation for the meeting.
5. In cases of
alleged domestic violence, dating violence, sexual assault, or
stalking, the accuser and the accused are entitled to the same
opportunities to have others present during an institutional
disciplinary proceeding, including the opportunity to be
accompanied to any related meeting or proceeding by an advisor
of their choice.
6. All persons
involved in the process are in attendance during the fact presentation. Only
committee members will be present during the voting.
7. Failure of
the complainant to attend the scheduled hearing will terminate
8. The decision
will be based on the facts relevant to the situation.
9. All involved
parties in the allegation
will receive a written notification via certified letter of the decision.
10. In the case
of domestic violence, dating violence, sexual assault, or
stalking, both the accuser and the accused shall be
simultaneously informed in writing of the outcome of any
institutional disciplinary proceeding that arises from an
allegation of these offenses. They will also be informed of the
institution's procedures for the accused and the victim to
appeal the results of the institutional disciplinary proceeding
and of any changes to the results that occurs prior to the time
that such results become final and when such results become
11. If a
complainant disagrees with the outcome of the hearing, he/she
may appeal the decision in writing to the Director within five
(5) business days.
The Director will appoint a neutral School/
Hospital representative to review the proceedings. If proper
procedures were followed, the appeals process is terminated and
the decision is final
12. In the case of
a Title IX and 504 Grievance, the decision may be appealed by
the complainant to the Office for Civil Rights, U.S. Department
of Education (Follow Step 3 of the Title IX and Section 504
Grievance Procedure located in Section V of the Student
13. The student’s
prehearing status remains unchanged until a final decision has been
documentation of the grievance/appeals procedure will be
maintained separate from the “educational record” in the School
the source of the grievance, the student is granted the
opportunity to have a fair, prompt and equitable resolution of
the concern. Resolution will occur after an impartial
investigation of the complaint has been conducted. Every effort
is made to ensure confidentiality under the Family Educational
Rights and Privacy Act (FERPA). The complainant is informed if
confidentiality cannot be maintained.
these provisions does not constitute a violation of section 444
of the General Educational Provisions Act (20 U.S.C. 1232g),
commonly known as the Family Educational Rights and Privacy Act
of 1974 (FERPA)
with the Family Education Rights and Privacy Act (FERPA) of 1974, Trinity Health System School of Nursing is required to maintain
confidentiality of the academic records of a student or alumnus.
Students are informed of their FERPA rights annually via the student
Handbook. A student has the right to review his/her record(s) according
to established School of Nursing policy.
When a student
has a legal name change, documentation must be submitted to the
school office so that the appropriate name change may be placed on student
for transcripts must be in writing. A transcript may be obtained
for a fee of five dollars, payable in advance. An official transcript
is sent directly to an educational institution or to an employing
System School of Nursing follows the Family Education Rights and
Privacy Act of 1974 (Buckley Amendment) in reference to
Student Record Policies.
Inspect Education Records
inspect and review their education records upon request to the appropriate
submit to the record custodian or an appropriate School staff person
a written request which identifies, as precisely as possible, the
record or records he or she wishes to inspect.
The record custodian
or an appropriate School staff person will make the needed arrangements
for access as promptly as possible and notify the student of the
time and place where the records may be inspected. Access must be
given in 45 days or less from the receipt of the request.
When a record
contains information about more than one student, the student may
inspect and review only the records which relate to him or her.
System will disclose information from a students educational
records only with the written consent of the student, except:
officials who have a legitimate educational interest in the records.
A School official is: a person employed by the School in an administrative,
supervisory, academic, research or support staff position; a person
elected to the Board of Trustees; a person employed by or under
contract to the school to perform a special task, such as the
attorney or auditor. A School official has a legitimate educational
interest if the official is performing a task that is specified
in his or her position description or by a contract agreement;
performing a task related to a students education; performing
a task related to the discipline of a student; providing a service
or benefit relating to the student or students family, such
as health care, counseling, job placement, or financial aid.
of another school, upon request, in which a student seeks or intends
officials of the U.S. Department of Education, the Comptroller
General, state and local educational authorities in connection
with certain state or federally supported education programs.
with a students request for or receipt of financial aid
as necessary to determine the eligibility, amount, the conditions
of the financial aid, or to enforce the terms and conditions of
by a state law requiring disclosure that was adopted before November
conducting certain studies for or on behalf of the School.
organizations to carry out their functions.
of an eligible student who claim the student as a dependent for
income tax purposes.
with a judicial order or a lawfully issued subpoena.
parties in health or safety emergency.
information so designated by the School.
a disciplinary hearing.
of any disciplinary proceeding conducted by the School against
an alleged perpetrator of a crime of violence to the alleged
victim of that crime.
to a parent of a student under 21 if the institution determines
that the student has committed a violation of its drug or alcohol
rules or policies (regardless of student's dependent status).
Record of Requests
System School of Nursing will maintain a record of all requests for and/or
disclosure of information from a students education records.
The record will indicate the name of the party making the request,
any additional party to whom it may be re-disclosed, and the legitimate
interest the party has in requesting or obtaining the information.
The record may be reviewed by the parents or eligible student.
System School of Nursing designates the following items as directory
information: student name, address, telephone number, e-mail, date and place
of birth, major field of study, participation in officially recognized
activities, dates of attendance, degrees and awards received and
the most recent previous educational agency or institution attended.
Trinity Health System School of Nursing may disclose any of these
items without prior written consent, unless notified in writing
to the contrary during the first two-weeks of the Fall Semester.
the right to ask for records to be corrected that they believe are inaccurate,
misleading, or in violation of their privacy rights. The following
are the procedures for the correction of records:
must ask the Director of the School to amend a record in writing.
The student should identify the part of the record he/she wants
changed and specify why he/she believes it is inaccurate, misleading
or in violation of his/her privacy or other rights.
Organization must reach a decision and inform the student of this
decision, in writing, within a reasonable time after receipt of
the request. If the Faculty Organization decides not to comply,
the Director will notify the student of the decision and advise
the student of the right to a hearing to challenge the
information believed to be inaccurate, misleading, or in
violation of student's rights.
the School will arrange for a hearing, and notify the student,
reasonably in advance, of the day, place, and time of the hearing.
will be conducted by a hearing officer who is a disinterested
party; however, the hearing officer may be an official of the
institution. The student shall be afforded a full and fair opportunity
to present evidence relevant to the issues raised in the original
request to amend the students education records. The student
may be assisted by one or more individuals, including an attorney.
will prepare a written decision based solely on the evidence presented
at the hearing. The decision will include a summary of the
evidence presented and the reasons for the decision.
If the School decides that the information is inaccurate, misleading, or in violation of the student’s right of privacy, it will amend the
record and notify the student, in writing, that the record has
School decides that the challenged information is not
inaccurate, misleading, or in violation of the student’s right
of privacy, it will notify the student of a right
to place in the record a statement commenting on the challenged
information and/or a statement setting forth
reasons for disagreeing with the decision.
The statement will be maintained as part of the
students education records as long as the contested portion
is maintained. If the School discloses the contested portion of
the record, it must also disclose the statement.
1. Notification of student rights under FERPA need not be sent to
2. Schools need only make a reasonable effort to notify
students of a subpoena in advance of compliance.
3. Parents of students attending the School are not given a right
to inspect student records (e.g. negative grades) without student
4. The opportunity for a hearing as specified in 99.21 of the regulations
should not be construed to apply to questions concerning the underlying
reasons for the granting of a
particular grade. Instead, a hearing to determine the accuracy of
any grade should be confined to the issue of whether or not the recorded
grade corresponded to the grade reported by the faculty member.
to comply with the requirements of FERPA may be filed by students
with the US Department of Education. The name and address of the Office
that administers FERPA is:
Family Policy Compliance Office
Electronic Code of Federal Regulations
US Department of Education
400 Maryland Avenue, SW
Washington, D.C. 20202 - 5920
and Custodians of Education Records
Office of Student Affairs After Enrollment:
Coordinator, Student Affairs Director, School of Nursing